Go to databilityweb.com to get started. Datability Web offers two account types — choose the one that fits your situation.

How to Create an Individual Account

1. Go to databilityweb.com in your browser.
2. Click New Account.
3. Select Individual as your account type.
4. Fill in your name, email address, and create a password.
5. Click Create Account and log in with your credentials.
6. Once inside, open the Profile section in the upper corner of the screen.
7. Select your subscription type (1-year or 2-year plan).

How to Create a Company Account

1. Go to databilityweb.com and click New Account.
2. Select Company as your account type.
3. Fill in your district or organization name and administrator details.
4. Log in and open the Profile section in the upper right corner.
5. Select your subscription type.

Managing Staff Access (Company Accounts)

Once the Company account is set up, the administrator controls who has access:

• Add staff email addresses to grant access
• Delete staff email addresses to remove access
• Manage access levels for all team members from one dashboard

When a staff member's email is added, they automatically receive an email prompting them to create their own login and access the system.

When you log in for the first time, Datability Web automatically begins a two-week free trial. No credit card is required — it activates on its own. Use this time to:

• Add students to your roster
• Create and test IEP goals
• Explore the data collection workflow
• Try the AI goal writing and analysis tools
• Generate and preview sample reports

Before you can attach goals, collect data, or run reports, you need to build your student roster. This is the foundation of everything in Datability Web.

The main Students view — your roster is on the left, with each student's goals, progress, and actions on the right.

How to Add a Student Manually

1. From the main screen, click Add Student in the left sidebar.
2. Fill in the student's information — name, grade, class assignment, and any other required fields.
3. Click Save to add the student to your roster.

Classes let you group students by caseload, service type, classroom, or any other category. This makes filtering and reporting by group much faster.

How to Create a Class

1. Click Add Class at the top of the left sidebar.
2. Enter a name — for example: "Speech Group A," "Resource Room," "Period 3."
3. Click Save.

How to Assign a Student to a Class

1. Select the student from your roster.
2. Click the gear icon next to the student's name.
3. Select the correct class from the dropdown menu.
4. Save the change.

How to Delete a Class

1. Select the class from the dropdown menu at the top of the student list.
2. Click the gear icon next to the class name.
3. Select Delete Class and confirm.

With students on your roster, attach IEP goals to each student. You can add them one at a time manually here, or import in bulk from IEP Direct (Step 6).

How to Add a Goal Manually

1. Select the student from your roster.
2. Click the plus (+) icon on the student's goals screen.
3. Fill in all goal fields: goal text, heading/area, criteria, criteria period, method, and responsibility.
4. Set the goal schedule — controls how often Datability sends pending update reminders (weekly, biweekly, monthly, etc.).
5. Choose the notification date and time for when you want reminders sent.
6. Click Save.

If your district uses IEP Direct, you can skip manual data entry entirely by setting up a permanent export listing called "Datability Web" and importing directly into Datability.

Step 1 — Set Up the Datability Listing in IEP Direct

1. Log in to IEP Direct with your district credentials.
2. Navigate to the Listing tab.
3. Click Create New.
4. Name the listing "Datability Web" so it is easy to find in the future.

The IEP Direct Listings tab — find and create the Datability Web listing here. Once created, it stays permanently for future use.

Step 2 — Add the Required Fields

In the listing editor, move these 9 fields from Available Fields (left) into Selected Fields (right) in this exact order:

Move all 9 required fields into the Selected Fields column using the Add button.

#	Field Name	What It Contains
1	Student Last Name	Required for matching students in Datability
2	Student First Name	Required for matching students in Datability
3	Area	Goal subject area (e.g., Math, Reading, Speech)
4	Student Goal	The full IEP goal text
5	Goal Criteria	The measurable target (e.g., 80% accuracy)
6	Goal Criteria Period	How often the criteria is measured
7	Goal Procedure	The method of data collection
8	Goal Schedule	Frequency of progress monitoring
9	Goal Responsibility	Who is responsible for collecting data

Step 3 — Configure and Process the Listing

1. Set the Prompt for the current school year.
2. Set the prompt responsibility to Includes or Contains.
3. Select specific students to include — or leave all unselected to pull all students.
4. Return to the Listing tab and select the Datability Web listing.
5. Click Process.
6. Save the output as an XLS file using the green tab next to the listing.

The Datability Web listing selected and ready to process in IEP Direct.

Step 4 — Upload Into Datability Web

1. Log in to Datability Web at databilityweb.com.
2. Click the Import Goals tab at the top of the screen.
3. Drag and drop your XLS file into the upload area, or click Browse to locate it on your computer.
4. Datability Web processes the file and imports all students and goals automatically.

The Import Goals screen — drag and drop your XLS file or click Browse to upload.

Datability Web's built-in AI tools automatically evaluate the quality of existing goals and help you write new ones from scratch.

How Datability Checks Goal Measurability

Every goal is automatically analyzed when added or imported. The result shows in the Measurability column:

The Goals view — progress, criteria, last data point, pending update toggles, and measurability dots all visible at once.

How to Improve an Existing Goal With AI

1. Select the student and locate the goal to improve.
2. Click the pencil icon next to the goal.
3. Click Edit Goal, then select Enhance with AI.
4. Review the AI-suggested revision.
5. Accept or continue editing manually, then click Save.

How to Write a New Goal With AI

1. Select the student and click the plus (+) icon.
2. Select AI Assistant.
3. Enter a detailed prompt — for example: "Create a 3rd grade spelling goal with measurable criteria and weekly progress monitoring."
4. Review the generated goal, criteria, and schedule.
5. Click Go To Goal, make final edits, and click Save.

IEP goals change throughout the year. Datability makes updating or removing goals quick and simple.

There are two data collection methods — through the Goals List or through Pending Updates. Both let you record:

The Pending Updates tab — every scheduled data entry organized by date, student, goal, criteria, period, method, and schedule.

Generate progress reports at any level — a single goal, a full student record, or an entire class. All reports export as PDFs sent directly to any email address you choose.

The Goal Details view — progress graph, criteria, schedule, method, date range filter, and assessments. Export as PDF in one click.

Export an Individual Goal Report

1. Select the student and click on the goal to open Goal Details.
2. Review the progress graph, criteria, schedule, and linked assessments.
3. Optionally set a Start Date and End Date to filter the report range.
4. Check Include Images and/or Include Assessments to add evidence to the PDF.
5. Enter the destination email address and click Export Goal.

Export All Goals for One Student

1. Select the student from your roster.
2. Click the gear icon to the right of the student's name.
3. Select Export All Goals, enter the email address, and send.

Export All Goals for an Entire Class

1. Select the class from the dropdown menu at the top of the student list.
2. Click the gear icon next to the class name.
3. Select Export All Goals, enter the email address, and send.
4. Datability generates a complete PDF for every student in the class at once.